Communication in meetings
Meetings can be held for various reasons e.g. relaying and discussing information or information gathering. A formal meeting typically has a chairperson and secretary that control and organise the meeting, whereas a non-formal meeting is typically a team gathering. Meetings can also be held either online or in person (depending on the situation).
In a formal meeting the chairperson must:
- Plan, organise and control the discussions of subjects on the agenda
- Maintain the group by encouraging and developing harmonious relationships
- Motivate the individuals by encouraging all to contribute, rewarding their efforts and supporting them in any difficulties
As can be seen from the above, in formal meetings all discussions and decisions must first go through the chairperson, the secretary will usually record the minutes of the meeting (how long the meeting has taken).
A non-formal meeting (if a team gathering) will usually be held to discuss and collect ideas for a project. In this situation there may be someone recording what is said, but any discussions taking place don't need to go through a chairperson.
In a formal meeting the chairperson must:
- Plan, organise and control the discussions of subjects on the agenda
- Maintain the group by encouraging and developing harmonious relationships
- Motivate the individuals by encouraging all to contribute, rewarding their efforts and supporting them in any difficulties
As can be seen from the above, in formal meetings all discussions and decisions must first go through the chairperson, the secretary will usually record the minutes of the meeting (how long the meeting has taken).
A non-formal meeting (if a team gathering) will usually be held to discuss and collect ideas for a project. In this situation there may be someone recording what is said, but any discussions taking place don't need to go through a chairperson.
(Planning and Structuring Effective Meetings, n.d.)
(Egeland, 2010)
(Management Meeting Exercise, n.d.)
(Formal Business Meetings, n.d.)
(Egeland, 2010)
(Management Meeting Exercise, n.d.)
(Formal Business Meetings, n.d.)